Subcontractor Management

COURSE DESCRIPTION:
This course will focus on enabling personnel to successfully manage subcontractors according to a well-defined process (in accordance with SEI Level 2 Requirements). The course will cover a project or program scenario from cradle to grave.

TOPICS COVERED:

• Selecting subcontractors
• Ensuring commitment of subcontractors
• Maintaining ongoing communications with subcontractors
• Tracking subcontractor performance
• Closure of subcontractor contracts

AUDIENCE:
This course is designed for personnel who are currently or will be responsible for managing subcontractors.

DURATION:
1 day

COURSE OBJECTIVES:

1. Review the subcontractor management process
2. Understand the detailed activites involved in the process
3. Determine how CM, SQA, Test and Software Program Manager roles engage within the subcontract management process
4. Discuss the types of documents resulting from the subcontractor management process
5. Technical Evaluation Committee Plan Format
6. Statement of Work Tasks
7. Evaluation Factors
8. Instructions for Proposal Preparation
9. Subcontractor Project Management Plan Format
10. Successfully apply the process in defining an overview type RFP simulating multiple, real-life scenarios

OUTLINE:

1. 1. Introduction

   • Purpose
   • Objectives
   • Goals
   • Review of Agenda

2. 2. Overview of Process

   • Subcontractor Selection
   • Commitment
   • On-going communications
   • Tracking of Performance
   • Closure of Contract

3. 3. Detailed Activities of Process

   • Definition of Planning of Work
     

     1. Documented Procedure
     2. Documentation of Appropriate Details
     3. Agreement on Contents of RFP
     4. Generation of Subcontractor Plan
     5. Release of RFP

   • Subcontractor Evaluation and Selection
     

     1. Areas of Consideration
        

        • Prior Experience
        • Location
        • Management and Technical Capabilities
        • Availability of Key Resources
        • Cost

     2. Subcontractor Selection

   • 3.3 Subcontractor Software Development Plan
     

     1. Review and Approve
     2. Initiation of Configuration Management
     3. Sufficient Detail for Prime Contractor to Manage Project
     4. Tracking and Communicating Status

   • 3.4 Status/Coordination Reviews
     

     1. Management Review Board
     2. Technical Reviews
        

        • End Users
        • Prime Contractor Technicians

     3. Software Quality Assurance (SQA)

   • 3.5 Acceptance Testing
     

     1. Formal Procedure
     2. Action Plan Established for Non-Conformance

   • 3.6 Closure of Contract

   1. Completed Contract Deliverables
   2. Acceptance of Deliverables
   3. Closed Contract

4. 4. Facilitated Exercises

   • Team preparation and presentation of current environment
   • Team preparation and presentation of statement of work
   • Team preparation and presentation of Subcontractor Management Plan

5. 5. Wrap Up

   • Review
   • Recommended Reading
   • Follow-up Activities